Published June 2021, Updated April 2023
Published April 2023, Updated September 2024
In the second part of this series, we’re diving into the link between U.S. Army Corps of Engineers (USACE) construction schedules and quality control. Our goal is to help both government and contractor construction teams understand this alignment, ensuring a successful start of USACE’s 3 Phase Quality Control system.
The link between the project schedule and the Quality Control system exists with the contractor’s Definable Features of Work (DFOW) listing in the Quality Control (QC) Plan, as well as the contractor’s daily QC Reports which track and monitor schedule activity start and finish dates.
If the project schedule and the contractor’s quality control system aren’t properly aligned, the contractor may initiate the first phase of the 3 Phase QC system without the necessary submittals or actions, resulting in rescheduling and potential delays starting the work.
Successful alignment of the project schedule and quality control system ensures a smooth start of the first phase of the 3 Phase Quality Control system. It also enables accurate monitoring of schedule activities through daily QC reports, mitigating potential issues or disputes in the future.
In the sections below, we cover:
Example Broken-Out Definable Features of Work (DFOW) Listing
Note that while each specification typically represents a DFOW, there may need to be multiple DFOWs broken out from a single specification section. If there are features of work within a specification section that require their own inspections, they’ll have to be their own DFOW.
Example: A project includes the specification 22 00 00 “Plumbing, General Purpose”. Within this specification section however, there are various portions of work that will require their own crews, quality control measures, and inspection. The snapshot below shows the DFOWs broken out from the summary-level 22 00 00.
The contractor’s DFOW listing in their Quality Control Plan relates to the schedule through the schedule’s standard activity coding structure.
The snapshot below is from the UFGS 01 32 01.00 10 scheduling specification and outlines the Standard Activity Coding Dictionary. This coding structure needs to be incorporated into the schedule file and facilitates the transfer of information from the contractor’s system (like Primavera P6) to the government’s system (the Resident Management System, or RMS).
Contractors upload their schedules to RMS in the form of a SDEF file so the government can review schedule and cost information for progress payments. As shown in the snapshot below, the Standard Activity Coding Dictionary includes a code for the project’s features of work (FOW), which is interchangeable with the term DFOW in this context.
The Features of Work (FOW) code incorporated into the schedule’s activity coding structure needs to align with the codes and descriptions found in the contractor’s Definable Feature of Work (DFOW) within their Quality Control Plan.
Standard Activity Coding Dictionary per the UFGS 01 32 01.00 10 Project Schedule Specification
Example Definable Features of Work (DFOW) Listing
UFGS 01 45 00.00 10 Quality Control Specification
Below is an example of what a portion of a DFOW listing may look like.
The contractor’s Quality Control Plan, typically required to be submitted within a month after notice to proceed (NTP), is required to include a listing of the definable features of work (DFOW).
3 Phase Control described in the UFGS 01 45 00.00 10 Quality Control Specification
The 3 Phase Control system connects to the project schedule through the Features of Work (FOW) coding structure as described in the section above. These codes can be used to group and sort activities within the schedule to show when the first activity for each FOW needs to start.
USACE’s 3 Phase Quality Control System is a process that includes 3 key phases for each definable feature of work (DFOW), intended to ensure projects meet the quality standards defined in the contract:
This link between the project schedule and QC Daily Reports ensures that activity actual start and actual finish dates are accurately recorded and monitored in real-time, helping to mitigate potential issues or disputes later about when activities started or finished.
Image Source: https://www.youtube.com/watch?v=wAvlWp5TE14
Quality Control (QC) Daily Report Requirements per UFGS 01 45 00.00 10
The snapshot below is of an example Quality Control Daily Report in the Resident Management System (RMS) program. The highlighted section shows where activity actual start and actual finish dates from the schedule are added.
The contractor is required as part of the Quality Control system to provide a QC Daily Report to USACE, submitted through the Resident Management System (RMS). This daily report details the work performed throughout the day, the number of workers on site, the equipment used, inspections or tests performed, and any issues that came up along with how they were addressed.
In the second part of this USACE series, we’ve explored the link between construction schedules and quality control.
Questions or comments? Reach us at connect@cpm-ss.com.
Thanks for reading.
Go to USACE Series Part 1: Schedule and Progress Payment
Go to USACE Series Part 3: Schedule and Submittal Register
Related Articles:
Rule of Thumb: Schedule Level of Detail
New to USACE Schedules? 3 Things to Know
How to Learn Primavera P6 Quickly: A Beginner's Guide
Construction Schedule Narratives: Out Best Tips with Examples
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This blog is for general informational purposes only and is not to be considered an official interpretation or enforcement policy of the UFGS standard specifications. As individual project requirements vary, refer to your specific contract. See our Terms and Conditions and Disclaimer for additional information.
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